Mission Task Force Agenda
October 13, 2011, 2011
Noon – 2:00 pm, St. Paul’s Pawtucket
Members present: Ricky Brightman, Jennifer Pedrick, Modesta Pellot, Melody Shobe, Susan Wright, Buck Close, Paul Jordan, Bill Locke
Noonday Prayer in the chapel Most of us were late to arrive and not present for prayer. At the request of our chaplain, Bill Locke, we will all make a greater effort to arrive for prayer with the understanding that it is central to our work.
Catching up, checking in -- As we approach this Diocesan Convention, what are your greatest hopes and fears? For what shall we work and pray?
· That we will generate a sense of hope, joy and enthusiasm across the Diocese for Convocation and Feeding The Hungry.
· Sharing examples of feeding that inspire others.
· Make our excitement contagious.
· That Convocation will push this mission focus to the forefront and empower others to think about launching their own feeding ministries.
Reports from Convocation Planning Sub-Committees (45 minutes)
• Logistics (Ricky) – Talk of Saturday logistics led in to a discussion of some feedback from Sara Miles about creating a space more conducive to worship than the standard ballroom layout used in the past. This led to thoughts of a separate space at the Marriot arranged for morning & afternoon worship. Ricky will check with Marriot on availability of additional space.
• Program (Buck with updates for JP and MS) - The program is starting to gel. There are some concerns about when a brief presentation by the Bishop Search Committee will fit into the day without distracting from the overall theme. Sara Miles will lead a morning worship lasting about ½ hour then move onto to a 45 to 60 minute keynote before we move into workshops. The committee is still working out the details of the workshops and guidelines for workshop leaders. Following the afternoon workshop session we will come together again for worship led by Sara that will include a commissioning and anointing of those present to go out and feed the hungry.
• Friday Worship and Dinner - Full Eucharistic service at 6pm with Sara offering a brief address/sermon/homily of about ten minutes. Worship to be followed by a “potluck” dinner at 7. Paul & Ricky have pulled together a small sub-committee to arrange the dinner. The goal is to have every parish represented and participating in feeding others. Sub-committee members will be present at convention and identified as the go-to people for each parish to provide at least one name, e-mail and phone number of a contact person to participate in this event. There will be childcare available Friday evening and the registration form will include a check-box for those needing this service so we can get a sense of numbers and required arrangements and care providers needed
• Liturgy for Friday and Saturday (Bill) – Draft plan nearly complete with much thought given to appropriate hymns, Hispanic music, involvement of youth & children and use of handbells. All of this must be presented to the Bishop for her thoughts and final approval.
Review of our Planning Calendar for Convocation
Financing Convocation
• Congregational Development request - Pending
• Bishop’s Discretionary Fund request - Pending
• Next steps – Jennifer will continue working with Ty Creason. Modesta will request funding from ECW to cover cost of Saturday breakfast buffet at Marriot.
Communication review and updates (10 min.)
• Electronic Newsletter: October issue, update (Bill) – October issue is largely complete. Bill will work with Ruth Meteer to expand mailing list. Bill also would like some help from MTF members (others?) with content.
• Interface with diocesan communication structure (Paul) – MTF and Convocation web pages have been updated.
Convention Report of the MTF
· We will have 15 minutes at convention to preview convocation. Jennifer, Ricky and Paul will work on collecting a few photos of feeding mission with accompanying stories for brief presentation. We want to mention our survey results of how parishes are currently feeding the needs in their communities and what we hope to facilitate coming out of convocation: Statewide adoption of this mission focus
· We will show a brief Sara Miles video.
· The Friday night supper team will be present to get a commitment and contact info from every parish to participate in providing the meal. Paul is ordering aprons imprinted with “Feed The Hungry” for the team.
· Susan will work on a design for a convocation invitation. Buck will handle printing on heavy card stock and these will be distributed at convention.
· Generate convocation buzz
Next Steps: Review of action items to be addressed between now and the next meeting.
· Paul - New web updates to Ruth Meteer for date and time of convocation events. Fri 6pm worship, 7pm dinner, Sat 9 to 3. Registration opens mid-January.
· Melody – check on timing of search committee announcement at convocation. We don’t want this to distract from end of day commissioning
· Susan – convocation invitation design. Scripture – “..feed my sheep…”
· Bill – get liturgy plan completed and to Bishop for review
· Jennifer – budget, brief article about ECW luncheon for clergywomen. Program planning sub-committee. Communicate with Sara re the program.
· Program committee meeting to finalize plans.
· Modesta – ECW funding request
· Buck – invitation printing
· Ricky – checking on availability of a second large room at Marriot for worship space separate from main ballroom. Before convention - speak with Ty about Saturday logistics and registration process
· Jennifer, Ricky & Paul – what are we saying at convention? All should think about this and pass along a few sentences or a paragraph to J, R & P. Draft presentation to MTF on 11/10
· All – feeding ministry stories and photos to Paul. Contributions to newsletter and Facebook page
Next Meeting: Thursday, November 10, 2011, noon at St. Paul’s
No comments:
Post a Comment